System Solutions

Human Resource Information System (HRIS)

Human Resource Information System (HRIS)

Our well and all-rounded Human Resource Information System (HRIS) can provide information for an organization to ensure their HR operations are in the best environment for business thrive and grow.

Our HRIS solutions covers the following areas:

Human Resource Management (HRM)

Overview

As the heart of a company, the Human Resource (HR) department is the information center for the most important assets of any organization - the employees. Maintaining a well-organized HR department is imperative for cultivating a successful and satisfied workplace.

Human Resource Management (HRM) is the organizational function that deals with issues related to people such as compensation, hiring, performance management, organization development, safety, wellness, benefits, employee motivation, communication, administration, and training.

In order to implement a successful business strategy to face this challenge, organizations, large or small, must ensure that they have the right people capable of delivering the strategy.

As organizations vary in size, aims, functions, complexity, construction, the physical nature of their product, and appeal as employers, so do the contributions of human resource management. But, in most the ultimate aim of the function is to: "ensure that at all times the business is correctly staffed by the right number of people with the skills relevant to the business needs", that is, neither overstaffed nor understaffed in total or in respect of any one discipline or work grade.

Our HRM solution is an easy-to-use, integrated, flexible, fully featured Payroll and Human Resource Information System suitable for most companies in Hong Kong with general expectations. It is compliant to local needs and practices so it is the easiest way to replace manual processes.

Our HRM solution also makes payroll, auto-pay and tax-return processing an automated, predictable and timely process with flexible and powerful functionalities that allows you to operate more effective, smarter, and more accuracy.

Features

General Features

Familiar Outlook Style User Interface.

Multilingual Support - English, Traditional Chinese and Simplified Chinese.

Highly Reliable Database Engine - Microsoft SQL Server / MSDE.

Multi-user access capability.

Sensitive data is encrypted provide tighter security restrictions that even the IT Personnel cannot decrypt.

Payroll Reminder can remind you any important events, so you will never miss any steps in your payroll cycle.

許Many standard reports, listings, statements, reminders, letters are ready to use. All documents can be previewed, printed and exported to Excel, PDF or text files.

Add any attachments to records.

Full access rights control - Employee Group, User, Group, Company Level.

Built-in backup & restore.

Multiple Cost Centre support.

Integrated with other modules.

Customization Service is available to suit your company particular policy.

Employee Profile

Employee information, human resources data and detail payroll records of the employees are kept in the system.

Personal details such as contact information, spouse information, salary information, bank account, emergency contact can be recorded and printed out as personal profile.

The attachment feature let you scan all necessary documents into the employee profile. Documents such as Resume, Certificate, ID cards etc will be available online in a click. No more hard copy searching and photocopying is required.

HR information including start and termination dates as well as salary reviews, appraisal dates, probation end date, insurance plan and grading are also be kept.

Training History: To facilitate staff development by maintaining training records, and reporting on results. It helps HR department to identify skills and experience for position planning.

There are additional 15 user defined fields in employee master that user can define for their own use.

Utilized Microsoft Word template to create Employee Letter/Memo.

Predefined Word templates included: Appointment Letter, Employment Contract, Probationary Period Completed Letter, Reference Letter, Employee Memo, etc.

Training History and Promotion History is kept.

Payroll Administration

Monthly salary, daily, hourly wage, piece rate, overtime, bonus, double pay, salary adjustment, allowances and deductions (regular or ad-hoc) are easily defined.

Calculate Holiday Pay, Annual Leave Pay, Sickness Allowance, Maternity Leave Pay using 12-month average wages automatically.

Payroll can be made by auto-pay or by cheque.

Auto compute for no pay leave deduction.

Automatic pro-rated incomplete month payments.

Pay item can defined as taxable and non-taxable items; MPF contributable or not.

Multiple payroll trial run process.

Print pay slip and payroll cheque.

Pay slip can be distributed by email automatically.

Generate bank auto-pay electronic output file

Generate accounting interface output file

Integrated to other modules.

Provident Fund Handling

MPF and CPF are calculated automatically

Auto detection and compute MPF cap/ceiling

MPF Mandatory & Voluntary contributions by employer & employee, and MPF remittance statements are fully handled.

Automatically calculates the MPF contributions according to MPF Ordinance and regulations.

Taxation Management

Annual tax filing with Inland Revenue Department (IRD)

Reports submitted to the Inland Revenue Department such as remuneration and pension, commence to be employed and cease to be employed are prepared by the system. This cuts down on user time spent in preparation of these documents.

Tax returns such as IR 56B diskette and IR form IR56E, IR56F and IR56G can be system generated.

Leave Management

Maintaining leave for all employees

Annual leave, sick leave, compensation leave, no pay leave and public/company holidays, etc, are user definable with full control on leave entitlement, leave taken and adjustment.

Annual Leave Balance is automatically calculated.

No pay leave deduction can be automatically calculated with customized formula.

Employee Leave Status can be distributed by email automatically.

Leave Application by Group allows creating Leave Applications for all or group of employees

Leave Summary and Details report are provided.

Attendance Management

Supports capturing of attendance records by individual staff in the organization using electronic time clock including Finger Scan, Smart Card, Proximity, Bar-code Strip, Magnetic Strip or Computer Data Input.

Attendance records taken can be used for overtime calculation as well.

Benefits

Decreases the probability of errors because here you rely on the system and not on individuals

Provides reusability, accessibility and security to the processes by ensuring that the information is not redundant and remains accessible to all stakeholders who are required to view it

Management of all employee information

Reporting and analysis of employee information

Company-related documents such as employee handbooks

Emergency evacuation procedures, and safety guidelines

Benefits administration including enrollment, status changes, and personal information updating

Complete integration with payroll and other company financial software and accounting systems

Applicant and resume management

Providing better accessibility of information at any given point of time

Managing compliance with federal and state laws

Streamline processes for recruitment and selection

Producing analyses data and reports for internal and external use

Providing a platform for ease of use and accuracy of information to perform HR audits using any combination of parameters

Free up the time of your human resources staff members for project work and other duties due to "self-service" for employee and manager who can locate answers and information quickly without the need to consult an HR representative every time

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Human Capital Management (HCM)

Overview

Our Human Capital Management (HCM) solutions provides your business with the following features:

General Functions

Support Web-based Operation

Support Multi-company

Support Multi-language

Unlimited User-defined Fields

Flexible Screen Layout Designer

Batch Import and Export Function

Organization

Unlimited Level Departmental Structure

Departmental Headcount Maintenance

Built-in Organization Chart Drawing Tools

Career Path

Unlimited Number of Employees

Field Level Security System - Personal Data (Privacy)

Ordinance Compliance

Education, Employment History and Skills Database with Change history

Contract / Agreement Management Probation

Resignation

Retirement

Position Suspension

External Training

Appraisal Result

Training Record

Employee Resources Allocation

Position-based Budgeting

Ad hoc Compensation / Punishment Scheme

Photo Management

Payroll

Multi-currency

Unlimited User-defined Parameters

Unlimited User-defined Formula

Unlimited User-defined Bank Autopay Template

Interface with Appraisal

Result in Career Path Pay Slip Generation

Hong Kong Labour Law Compliance

713 Employment (Amendment) Ordinance

MPF Calculation

MPF Remittance Statement

GenerationTaxation with IR56B

PRC Labour Law Compliance

Personal Income Tax

Social Security

Default Insurance Parameters for Multiple Cities in Mainland

Leave Management

Leave Application

Leave Approval

Leave Details and Balance

Unlimited Leave Policy Setting

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Attendance Management

Attendance Record Keeping and Analysis

Unlimited User-defined Roster Formula

Interface with Payroll

Competence Model

Pre-defined Competence Model

User-defined Competence Model

Interface with Organization and Career Path

Job Competence References for Recruitment and Training

Employee Self-Service Portal

Support both Internet / Intranet Operation

On-line Leave Application

On-line Employee Contact

Information Amendment Application

On-line Leave Status Enquiry

On-line Salary Status Enquiry

Business Intelligence

Management Blog

Company News Broadcast

Company Mission Broadcast

Employee Discussion Forum

Business Alert

Approval Alert

Special Right Exercise Alert

Alert in both System Mode and Email Mode

Multi-level Approval

User-defined Unlimited Approval Path

Approval / Disapproval History

Interface with All Modules

Payroll, including direct deposit and tax reporting

Compensation Management

Performance Management

Recruitment

Position Management

Training Management

Benefit Management including annual open enrollment and paid-time off tracking

Safety Management and Reporting

Employee Relations

Career Tracking and Planning

HR related Document Management

Employee and Manager Self Service

Flexible Spending Claims Administration

Time and Expense Management

Governmental Compliance Reporting

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Benefits

Our system provides a comprehensive Human Resources Management solution. The system helps the company to profile and analyze its staff records in order to manage the human capital effectively. The solution is specially designed to ensure the highest flexibility, thus it allows handling different levels of requirements from the organization.

It also provides business intelligence-based analysis for decision-making, unified platform for day-to-day operation from recruitment to payroll and HR self-service.

1. Organization Management

Managing organizational structure and defining multi-dimension organization management. Job information and history of organizational changes could be tracked easily.

2. Personnel Management

Personnel Management acts as a centralized pool to keep all the staff background information, so that the management can review all the records with ease. In order to ensure the data accuracy and reliability, user can make amendments, such as insert or delete the records, thus chasing every movement or salary change history can be recognized and manageable.

3. Payroll Management

Payroll Management supports the input of payroll and adjustment, as well as transactions and payroll processing. With flexible payroll setting, such as payroll formula, commission calculation, auto-pay arrangement, MPF & ORSO contribution, the system can be reconfigured to suit for different kinds of payroll practices.

Benefit & Tax Management (PRC/ HK/ Macau)

Support Social Security based on mainland China such as Basic Pension, Housing Fund, Medical Insurance, Unemployment Insurance and so on. User defined Social Security contribution rates according to different provinces in PRC Support tax forms printing "Individual Income Tax Withholding Return" for different provinces in PRC personal income tax rate, quick-fix calculation and cities expenses deduction according to the range of tax income.

4. Time Management

Attendance Management

Attendance Management provides an effective time attendance monitoring with multiple shift patterns, real-time attendance reports and directly interfaced with external time recording devices. The module is fully integrated with Leave Administration and Payroll Processing modules, thus it can eliminate the time-consuming and error-prone by manual data input.

Leave Management

Leave Administration projects a full picture of staff leave history. It supports the leave records, leave policy, automatic leave deduction and adjustment, so as to determine the staff leave entitlement and deduct the actual leave automatically.

5. Recruitment Management

Recruitment Management simplifies recruitment process. It supports e-recruitment, which managers can receive CV from recruitment website and post job advertisement on corporate website directly.

It effectively manages all aspects of recruitment, from hiring process, probationary period, training to assessment.

6. Training Management

Training Management facilitates organization to plan, mange, deliver and monitor training programs. It provides complete functions from budgeting and resources management to performance appraisals and training assessments.

7. Performance Management

Performance Management helps to measure performance according to personal goals, department and corporate objectives. Continually monitor personal performance through online appraisals of objectives and competencies.

It easily defines and manages reward system, including adjustments to performance-based pay, bonuses, benefits and career development in order to motivate and influence enhance staff's performance.

8. HR Self Service

Self-service platform enables employees and managers manage their information at fingertip, such as attendance information, training courses enrolment and assessment detail, sector wages analysis and recruitment information, etc.

It also increases workforce productivity through the streamlined process of leave application and approval workflow.

9. HR Intelligence

Human Resource Intelligence provides comprehensive analysis to drive faster and better decision making, including staff turnover rate, employee productivity, key performance index, key to the capacity of retention, talent retention, the annual turnover rate, etc.

Overall

Our HRIS provides data entry, data tracking, and data information needs of HR, payroll, management, and accounting functions within a business. Moreover, based on those features, we can provide tailor-made programming and secure system and data environment for your HR requirements.

A payroll module of our HRIS is a valuable option for many organizations that are looking for a centralized, integrated and cost effective solution. Through a centralized platform, employees at each level can easily access vital information deleting an expensive and environmentally unfriendly paper trail.

From a managerial standpoint, our HRIS provides online access to and secure storage of employee reviews, paid time off tracking, payroll information, job description development and employment law information. Individual employee information such as pay stubs, vacation days, company handbooks, benefit enrollment information and emergency contact forms are also stored online for quick and efficient retrieval.

Typically, the better The Human Resource Information Systems (HRIS) provide overall:

Management of all employee information.

Reporting and analysis of employee information.

Company-related documents such as employee handbooks, emergency evacuation procedures, and safety guidelines.

Benefits administration including enrollment, status changes, and personal information updating.

Complete integration with payroll and other company financial software and accounting systems.

Applicant tracking and resume management.

The HRIS that most effectively serves companies tracks:

Attendance and PTO use

Pay raises and history

Pay grades and positions held

Performance development plans

Training received

Disciplinary action received

Personal employee information, and occasionally

Management and key employee succession plans

High potential employee identification

Applicant tracking, interviewing, and selection